University Policies

To promote effective governance practices, Florida Gulf Coast University formally approves and promulgates University policies. Policies are approved by the President in accordance with FGCU Policy 1.001, Guidance and Procedures for Approval and Issuance of University Policies.

Policies in Development

Once a policy has gone through the development process, it is then disseminated by the Office of the General Counsel to the University community via email and postings below. The University community has 10 days, from the date of the posting below, to provide feedback to the Office of the General Counsel. Depending on the feedback received, revisions may be made to the Policy. The draft Policy is then forwarded to the President for final review and approval.

date posted	number	title
11/28/2023	4.010	HIV/AIDS Policy
11/28/2023	TBD	Animal Welfare and Research Integrity

Approved Policies

The policies below are currently in effect. For historical information and archived versions, please visit our Policy Archive page.

Number	Title	Responsible unit	Date Approved	date reviewed
1.001	Guidelines and Procedure for Approval and Issuance of University Policies (Policy on Policies)	Office of the General Counsel	11/13/20	11/13/20
1.002	Retention of External Legal Counsel	Office of the General Counsel	12/13/05	12/22/20
1.004	Fraudulent or Other Dishonest Acts	Internal Audit	12/17/19	12/17/19
1.005	Flag Policy	Office of the President	01/27/09	12/22/20
1.006	Non-Discrimination, Anti-Harassment, and Sexual Misconduct	Office of Institutional Equity and Compliance	06/30/23	06/30/23
1.007	Consensual Relationship Policy and Procedure	Office of Institutional Equity and Compliance	09/25/09	09/25/09
1.008	Disability Access and Reasonable Accommodation	Office of Institutional Equity and Compliance	09/01/15	09/01/15
1.009	Equal Opportunity and Access Waiver of Advertising	Office of Institutional Equity and Compliance	10/10/23	10/10/23
1.011	Naming of University Buildings and Facilities	Office of the President	05/15/17	05/15/17
1.012	Gift and Honoraria	Office of the General Counsel	06/03/15	06/03/15
1.013	Contract Review	Office of the General Counsel	07/01/15	07/01/15
1.014	Threat Assessment Management	Office of the President	09/23/19	09/23/19
1.015	Sexual Harassment Under Title IX	Office of Institutional Equity and Compliance	03/31/22	03/31/22
2.001	Centers and Institutes	Office of Research and Sponsored Programs	09/21/18	09/21/18
2.002	Intellectual Property	Office of Research and Sponsored Programs	08/24/20	08/24/20
2.003	Suspension and Termination of Academic Programs	Planning and Institutional Performance	03/13/23	03/13/23
2.006	Academic Program Authorization	Academic and Curriculum Support	02/17/23	02/17/23
2.007	Programs Offered Outside of FGCU's Five-County Service Area	Academic and Curriculum Support	02/17/23	02/17/23
2.008	Professional Certificate Programs	Academic and Curriculum Support	02/17/23	02/17/23
2.010	Program Evaluation and Institutional Effectiveness	Planning and Institutional Performance	09/21/18	09/21/18
2.011	Substantive Change for Accredited Institutions of Southern Association of Colleges and Schools Commission on Colleges	Planning and Institutional Performance	01/18/22	01/18/22
2.012	Shared Governance	Office of the Provost	06/13/14	06/13/14
2.013	Credit Hour	Academic and Curriculum Support	07/09/20	07/09/20
2.014	Export Control	Office of Research and Sponsored Programs	07/14/22	07/14/22
2.015	Student Created Intellectual Property	Office of Research and Sponsored Programs	12/13/17	12/13/17
2.016	Administration of Faculty Credentials	Office of the Provost	10/12/18	10/12/18
2.017	Use of Copyright Materials	Library Services	02/19/19	02/19/19
2.018	Financial Conflict of Interest in Sponsored Research	Office of Research and Sponsored Programs	03/12/19	03/12/19
2.019	Courtesy Appointments	Office of the Provost	05/04/20	05/04/20
2.020	International Travel	Office of the Provost	06/19/23	06/19/23
2.021	Credit for Prior Learning (CPL)	Office of the Provost	07/13/23	07/13/23
2.022	Approval and Revision of Academic Policies and Practices	Office of the Provost	05/01/23	05/01/23
2.023	Approval of Course Substitutions and Other Exceptions to Degree Requirements	Office of the Provost	10/05/23	10/05/23
3.001	Personal Leave Donation	Human Resources	09/07/21	09/07/21
3.002	Tuition Assistance	Office of the Bursar	03/28/22	03/28/22
3.003	Holiday Observances	Human Resources	07/16/03	09/10/19
3.004	Sponsorship of Foreign Personnel for Non-Immigrant Visas	Human Resources	08/20/07	09/10/19
3.005	Sponsorship of Foreign Personnel for Lawful Permanent Residence	Human Resources	08/20/07	09/10/19
3.006	Education Records	Department of Records & Registration	12/01/15	12/01/15
3.014	Cell Phone	Information Technology Services - Voice Services	02/01/21	02/01/21
3.016	Payroll Guidelines	Office of the Controller	09/23/22	09/23/22
3.017	Departmental Employee Files	Human Resources	12/18/20	12/18/20
3.018	Fishing on Campus	University Police Department	12/10/19	12/10/19
3.020	Degree Waiver Policy	Human Resources	08/11/09	08/11/09
3.021	University Email System	Information Technology Services	03/28/23	03/28/23
3.022	University Technology Resources	Information Technology Services	05/16/22	05/16/22
3.023	Loyalty Oath	Human Resources	12/19/16	08/02/23
3.024	Notification of Social Security Number Collection and Usage	Human Resources	06/10/21	06/10/21
3.025	Budget Management	Budget Office	04/11/22	04/11/22
3.026	Use of University Facilities	Campus Reservations	06/22/23	06/22/23
3.027	Military Selective Service Registration	Human Resources	09/10/10	09/10/10
3.028	Special Leaves and Furlough	Human Resources	12/01/20	12/01/20
3.029	Overtime and Special Compensatory Leave	Human Resources	08/03/20	08/03/20
3.030	Annual Leave	Human Resources	08/03/20	08/03/20
3.031	Electronic Funds Transfer	Office of the Controller	06/24/11	08/22/19
3.032	Records Management	Campus Reservations	12/11/20	12/11/20
3.033	Tangible Personal Property	Office of the Controller	01/13/12	01/13/12
3.034	Sick Leave	Human Resources	08/03/20	08/03/20
3.035	Lock and Key	Physical Plant	07/31/19	07/31/19
3.036	Textbook Adoption and Affordability Policy	Business Operations	06/27/17	06/27/17
3.037	Criminal and Background Checks	Human Resources	06/17/20	06/17/20
3.038	Use of Personal Transportation Methods	University Police Department	07/31/19	07/31/19
3.039	Family and Medical Leave	Human Resources	07/21/21	07/21/21
3.040	Concession Funds	Office of the Controller	05/20/14	05/20/14
3.041	Domestic Violence Leave	Human Resources	03/02/21	03/02/21
3.042	Restricted Data	Information Technology Services	02/28/22	02/28/22
3.043	File Transfer Protocol (FTP)	Information Technology Services	01/09/15	03/04/22
3.044	Drug Free Environment	Human Resources	03/30/15	03/30/15
3.045	Volunteers	Human Resources	10/14/15	10/14/15
3.046	Unmanned Aircraft Systems (Drones)	Office of the Vice President for Administrative Services	12/01/15	12/01/15
3.047	Fitness for Duty	Human Resources	03/14/16	03/14/16
3.048	Smoke Free and Tobacco Free Campus	Office of the Vice President for Administrative Services	04/11/22	04/11/22
3.049	Flexible Work Schedules	Human Resources	09/10/18	09/10/18
3.050	Appeal of Disciplinary Actions	Human Resources	01/10/19	01/10/19
3.051	Ransomware	Information Technology Services	04/17/19	04/17/19
3.052	In Memoriam	Office of the Vice President for Administrative Services	07/31/19	07/31/19
3.053	Telecommuting	Human Resources	09/01/20	09/01/20
3.054	Layoffs	Human Resources	12/02/20	12/02/20
3.055	Chosen First Name	Human Resources	05/16/22	05/16/22
3.056	Lactation Rooms	Human Resources	01/25/21	01/25/21
3.057	Golf Carts, Low-Speed Vehicles, or Utility Vehicles	Environmental Health and Safety	03/29/21	03/29/21
3.058	Prohibit Illicit Stormwater Discharge	Environmental Health and Safety	06/28/21	06/28/21
3.059	Trademarks and Licensing	Business Services	12/10/21	12/10/21
3.060	Automobile Use	Environmental Health and Safety	12/20/21	12/20/21
3.061	Student Email System	Information Technology Services	01/18/22	01/18/22
3.062	Technology Resource Accessibility	Information Technology Services	01/20/22	01/20/22
3.063	Emergency Alert and Notification	Emergency Management	02/21/23	02/21/23
3.064	Clery Act	University Police Department	02/21/23	02/21/23
4.002	Possession, Service, or Consumption of Alcoholic Beverages at University Functions	Student Success and Enrollment Management; Administrative Services and Finance	06/06/23	06/06/23
4.004	Involuntary Withdrawal	Student Success and Enrollment Management	06/16/20	06/16/20
4.007	Posting Materials and Commercial Activity on Campus	Campus Reservations	09/08/22	09/08/22
4.008	Student Activities Eligibility Policy	Office of Student Involvement	05/17/11	05/17/11
4.009	Counseling and Health Services Health Bridge Program	Office of Counseling and Health Services	07/14/11	07/14/11
4.010	HIV/AIDS Policy	Student Success and Enrollment Management	10/04/11	10/04/11
4.011	Recognition of Social Fraternities and Sororities	Campus Life - Dean of Students Office, Office of Student Involvement	09/08/15	09/08/15
4.012	Soar in 4 Program (Suspended)	First Year Experience and Retention Programs	09/14/21	10/04/19
4.013	Domestic Animals on University Property	Office of Adaptive Services	02/28/18	02/28/18
4.014	Student Medical Amnesty	Campus Life - Dean of Students Office	05/13/19	05/13/19
4.015	State Authorization Reciprocity Agreements - Learner Locations	Enrollment Management	08/24/20	08/24/20
4.016	Timely Graduation of Undergraduate Students	Student Success and Enrollment Management; Academic Affairs	04/19/21	04/19/21
4.017	Student Concerns and Complaints	Dean of Students	04/26/22	04/26/22
4.018	Ombuds Services for Student Concerns and Complaints	Office of the Ombuds	06/14/22	06/14/22
5.001	Social Media	University Marketing and Communications	07/31/23	07/31/23